Finance Operations Assistant

Job details

Job title Finance Operations Assistant
Ref CBS9NM00006103
Location Harwell
Region Central and South East
Company Radioactive Waste Management
Salary 13.33-14.35 GBP per hour
Duration 6 Months
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Title: Finance Operations Assistant

Reference: CBS9NM00006102

Location: Didcot, Oxford

Rate: £13.33 - £14.35 per hour depending on experience

Job Type: Contract,

Duration: 6 months

Contact details: Natalie Mohamed – 07548 712 554

Capita Resourcing is the strategic resourcing business within Capita plc. We are the chosen provider of agency workers and permanent recruitment for the Nuclear Decommissioning Authority (NDA) collaborative framework, across nuclear sites and offices UK wide.

Purpose of Role

To support the Finance Operations Manager in the day to day Finance activities associated with the accounts payable and receivable function and other activities associated with Finance Operations.

Scope of Job

Payment of supplier invoices in line with Government Prompt Payment Code.

Maintain the integrity of financial records in line with current record retention legislation.

Qualifications, Experience & Skills

• Minimum of 1 years’ office or accounts experience acquired through the workplace or study.

• Adaptable to changing working environment

• Strong numerical and analytical skills required.

• Knowledge of VAT regulations and accounting standards beneficial.

• Computer literate with knowledge of finance systems, MS Outlook, Word and Excel.

• Excellent interpersonal skills are required as the individual will be expected to communicate with individuals at all levels, both internally and externally.

• Ability to work well as part of a team, and on own initiative

Duties & responsibilities

• Payment of supplier invoices in line with Government Prompt Payment Code.

• Prepare supplier invoices for registration on finance system ensuring invoices have all correct and relevant information required and register supplier invoices for both purchase order and non-purchase order invoices within 2 days of receipt of invoice and verifying data correctly entered.

• Issue supplier invoices to Project Managers, Work Package Managers and Line Managers for authorisation via electronic approval system.

• Update invoice status on Finance System within 2 days of receipt of approved invoice from Project Managers, Work Package Managers and Line Managers.

• Identify approved invoices to be paid on weekly BACS payment runs, ensuring invoices have been correctly authorised and are eligible for payment.

Prepare bank transfers for non-BACS supplier payments

Monitor the level of invoices awaiting authorisation and chase up on weekly basis to ensure compliance with the Government Prompt Payment Code.

Reconcile Supplier Statements and liaise with supplier to rectify any discrepancies.

Resolution of Disputed Invoices

• Record disputed invoices on disputed invoice register.

• Liaise with Work Package Managers, Project Managers and Procurement and Suppliers and seek assistance where required to ensure a quick resolution.

Maintain Supplier Records

• Ensure supplier details are maintained on the Finance System, making all necessary checks to verify any changes requested are valid.

Maintain Stakeholder Relations

• Respond to enquiries from both internal and external sources promptly via telephone and email.

Undertake adhoc activities

• Support members of the Finance Operations Team during busy periods or during periods of absence

• Undertake adhoc projects which may be required from time to time.

Maintain the integrity of financial records in line with current record retention legislation.

• Scan and save invoices and other financial records to Document

Management System.

• Maintain financial data in Document Management System.

• Manage access to financial information.

• Retain financial information for statutory period of 7 years.

Additional information about the process

Interviews will be held on Thursday 12th or Friday 13th March for successful candidates

This role has been deemed in-scope of IR35

NuclearWorks welcomes applications from all suitably qualified people regardless of gender, race, disability, age or sexual orientation. NuclearWorks is a trading name of Capita Business Services Ltd. Services offered are those of an Employment Agency and Employment Business.

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