Accounts Assistant


Job details

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Job title Accounts Assistant
Ref CBS9NM00004625
Location Harwell
Region Central and South East
Company Radioactive Waste Management
Salary 130.00-130.00 GBP per day
Duration 6 Months
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Title: Accounts Assistant

Reference: CBS9NM00004625

Location: Harwell

Rate: £130 per day

Job Type: Contract,

Duration: 6 months

Contact details: Natalie Mohamed – 07548 712 554

Capita Resourcing is the strategic resourcing business within Capita plc. We are the chosen provider of agency workers and permanent recruitment for the Nuclear Decommissioning Authority (NDA) collaborative framework, across nuclear sites and offices UK wide.

Main Purpose of Job

To support the Financial Accountant in the day to day activities associated with the accounts payable and receivable function, with the opportunity to undertake management accounting activities at month end.

Position in Organisation

The Accounts Assistant reports to directly to the Financial Accountant and is accountable to the Management Accountant when undertaking management accounting activities.

Close liaison and engagement with the Financial Accountant, Management Accountant, Procurement Department, Heads of Department, Project Managers and other RWM employees.

External contacts include suppliers and external auditors as required.

Scope of Job

Payment of supplier invoices in line with Government Prompt Payment Code.

Payment of employee expenses in line with the Company’s Travel & Expenses Policy.

Reconciliation and processing of credit card payments.

Timely issuing of sales invoices to customers and collection of monies due.

Maintaining the company’s register of non-depreciable assets.

Support month end processes, including the reconciliation of balance sheet control accounts.

Maintain the integrity of financial records in line with current record retention legislation.

Qualifications, Experience & Skills

Minimum of 2 years’ experience acquired through the workplace or study.

Strong numerical and analytical skills required.

Knowledge of VAT regulations and accounting standards beneficial.

Computer literate with knowledge of finance systems, MS Outlook, Word and intermediate Excel.

Excellent interpersonal skills are required as the individual will be expected to communicate with individuals at all levels, both internally and externally.

Ability to work well as part of a team, and on own initiative.

Duties & Key Responsibilities

Payment of supplier invoices in line with Government Prompt Payment Code.

• Print, code, and register supplier invoices.

• Obtaining authorisation for payment.

• Maintain & monitor record of disputed invoices.

• Monitor invoices awaiting authorisation, chasing as appropriate.

• Generating BACS supplier payment lists.

• Updating Cash flow model and Supplier Payment Report.

• Issuing electronic remittance advices

Payment of employee expenses in line with the Company’s Travel & Expenses Policy.

• Review claims against Company Travel & Expenses Policy.

• Calculate VAT due in line with current VAT regulations.

• Process claims for payment.

• Generating BACS expenses lists.

Reconciliation and processing of credit card payments.

• Issue credit card statements for individual reconciliation.

• Ensure reconciled statements returned prior to payment date.

• Ensure VAT is claimed in line with current VAT regulations.

• Post transactions to finance system

• Match statements to Direct Debit Payments.

Timely issuing of sales invoices to customers and collection of monies due.

• Raise monthly Sales invoices for company’s income streams.

• Raise Ad-hoc intra-company cross charging invoices as required.

• Raise Ad-hoc Sales invoices as required.

• Monitor status of outstanding invoices.

• Review long-term debts with Financial Accountant.

Maintaining the Company’s register of non-depreciable assets.

• Identify potential new asset additions to be included on register.

• Review new asset additions with Financial Accountant.

• Enter new asset additions onto non-depreciable asset register.

Support month end processes, including the reconciliation of balance sheet control accounts.

• Prepare monthly financial progress sheets

• Update master progress sheet with data provided.

• Engage with Project Managers and Contractors regarding

monthly submissions.

• Prepare journals and review with Management Accountant.

• Post journals to finance system.

• Complete control account balance sheet reconciliations.

• Review balance sheet reconciliations with Financial Accountant.

Maintain the integrity of financial records in line with current record retention legislation.

• Scan and save documents to Document Management System.

• Maintain financial data in Document Management System.

• Manage access to financial information.

• Retain financial information for statutory period of 7 years.

Staff will manage

• Own performance, including self development.

• Health and wellbeing.

• Own workload, including time and deadline management.

• In addition, he/she will undertake other activities commensurate with their skills and experience as and when required.

• Staff will be expected to support and implement corporate decisions and initiatives as instructed by their Line Manager.



Additional information about the process

NuclearWorks welcomes applications from all suitably qualified people regardless of gender, race, disability, age or sexual orientation. NuclearWorks is a trading name of Capita Business Services Ltd. Services offered are those of an Employment Agency and Employment Business.

This role has been deemed in-scope of IR35

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