PA to Director


Job details

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Job title PA to Director
Ref CBS9JP0000PAC
Location Whitehaven
Region Cumbria
Company Nuclear Decommissioning Authority
Salary Negotiable
Duration 5 Years
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The Role

Description

This important role will be supporting a Group Director. This is an extremely busy role working alongside a Director who is rarely in the office, therefore a high degree of proactivity and resilience is required.

The role holder will be required to enhance the productivity of the Director through the provision of effective diary management, travel arrangements both UK and overseas, secretarial, analytical and administrative support and working with an Executive Assistant to ensure all aspects of the role are covered.

Key Accountabilities

 Co-ordinating and maintaining the Director’s diary, coordinating effectively, ensuring that commitments and competing demands are efficiently managed and future needs anticipated to enable them operate effectively

 Acting as first point of contact for the Director

 Preparing all documents & correspondence

 Maintaining and updating all files and records, ensuring these are kept accurate and up-to-date for reference purposes

 Collating materials, researching and analysing background information to assist as required, including the preparation of document summaries and draft correspondence

 Scheduling 1:1 and team meetings for the team involving VC and other technologies

 Minute taking as required and tracking actions

 Dealing internally and externally with the travel provider, liaison with stakeholders, including local and international groups and businesses, Site License Companies (SLCs), local and international central government agencies, etc, to coordinate business meetings and other diary events

 Taking notes at progress meetings

 Ensuring required paperwork for security for any meetings/visits organised is coordinated

Key Requirements

• Excellent written and oral communication skills

• Ability to show discretion when communicating sensitive and confidential information

• Ability to manage multiple tasks in an often fast paced business environment, prioritising tasks appropriately and effectively to meet internal and external deadlines

• High degree of organisational ability and attention to detail

• Self-starter, able to work unsupervised and on own initiative with the ability to multi-task

• Excellent interpersonal skills, including tact, discretion and experience of liaising with stakeholders

• Good time management

• Ability and willingness to take decisions, even in uncertain circumstances

• IT proficient in Microsoft office packages and video and telecommunications proficiency for meetings

• Ability to operate in a cross-functional team

• Flexible approach to hours of work to meet business needs

• Educated to at least A Level standard or equivalent

• Typing level 3 or equivalent (55 wpm)


Additional information about the process

PA to Director

Reference: CBS9JP0000PAC

Location: Westlake’s Science Park

Salary: DOE

Job Type: Permanent

Contact details: Charlotte Williams – charlotte.williams@capita.co.uk – 07599 548238

Capita Resourcing is the strategic resourcing business within Capita plc. We are the chosen provider of agency workers and permanent recruitment for the Nuclear Decommissioning Authority (NDA) collaborative framework, across nuclear sites and offices UK wide.

NuclearWorks welcomes applications from all suitably qualified people regardless of gender, race, disability, age or sexual orientation. NuclearWorks is a trading name of Capita Business Services Ltd. Services offered are those of an Employment Agency and Employment Business.


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